January 2019

CASRA Board of Directors

Meeting Minutes

01/28/2019

Attendees

Name

Present

Name

Present

Erik Endler

Y

Mitchell Williams

Y

Barry Lawrence

Y

Frank Giuliano

N

Rey Quiroz

Y

Missy Lambert

Y

Desiree Ridgell

T

Mark Patterson

T

Charlie Pope

Y

Bruce Cochrane

Y

Trey Krell

Y

Robert Fereday

N

Marty Kuser

N

Kevin Garvey

N

Perry Kelley

Y

Others

Robin Miller

Y

      Mark Jennings

Y

Location :   321 Capital Columbia MD

Call to Oder:   At 6:30 PM by President,  Erik Endler

Agenda

Approve Minutes:

Motion to approve the minutes for the 11/19 BOD Meeting by Rey Quiroz, seconded by Missy Lambert

Motion carried unanimously, Minutes were approved

1099 Discussion

Multiple issues are impacting the creation and delivery of 1099’s

· Cash Games

· Lack of Referee Information  SSN

· Issue raised regarding the visibility of full SSN for Officials  (Security Issue)

Annual Elections

· Ballot presented for BOD by Election Chair  Bruce Cochrane

· Discussion regarding term for Kevin Garvey.  Term ends 2020

M Lambert made motion to approve the Ballot.  M Jennings seconded   Ballot approved unanimously

Assignor Issues

· Invoicing requires Game Verification   Compensate Assignors for weekly game verification

· Client List needs verification by Assignors

· November Payments

· Payment Proposal by Erik   50% of past years league fees divided by 12 and paid upon receipt of monthly invoice from assignor.   Reconciliation at end of season. 

Committee Reports

Business Process Committee

No report given

R&D Committee Report

Nothing to Report –

Contract Committee Report

No Discussion

By Laws Committee

· Mark Jennings presented proposal to modify the By-Laws implementing staggered terms for the Officers.  Issue being to have continuity for the Executive officers.

· Changes are attached to minutes

· Discussion was held regarding changes and BOD voted to proceed

· Motion made by B Cochrane, Seconded by M Lambert   Passed unanimously

 Finance Committee / Treasurers Report

1099 Discussion

Executive Director Report

Open Invoice Report was discussed. To date $109,000 has been collected

Action Item – ED update 2019 Tournaments on Web Site

Discussion Items

· Standard Contract

· Calvert, Charles and St. Mary’s Fee increases

· Ann Arundel Cup Fees

· Embassy Cup Fees

· NCSL Rates need to be standardized and increased.  Proposing a 3 year plan to increase fees to CCL Rates

· High School Soccer  - Garrett Tucker will manage at a fee of $2.00 per match

· MIAA Bid and Current fee structure discussed

· Background Check Discussion

o Required for all Public High School Games and some Private

Erik to draft an menu for Public, Private and DC High School Games

New Business

New Leagues for Spring Season

· Beltway League   - Scott Becker

· Chesapeake League  - Mike Libber

Referees.  Not enough new referees taking classes or existing referees recertifying

Action Items

Action Item

Owner

Due Date

Done

Send email to assignors asking them to change password

Miller

8/5/2018

Complete

Mark to document invoice process he has developed and share with other assignors

Jennings

8/7/2018

Complete

Erik to reach out to Frank regarding R&D Committee activities

Endler

8/7/2018

Complete

Assignor Payment to be completed in two weeks

Ridgell

 

Status?

Tracking Receivables and General Ledger Entries

Miller / Ridgell

On going

Treasurer to provide list of Referee’s who do not have an ArbiterPay Account

Ridgell

8/3/2018

Ongoing

Provide a report of Referees who did 25 or more NCSL matches this spring

Miller

8/7/2018

Status?

Exec Director to send contract to EDP

Miller

8/2/2018

 Done

Mark to coordinate Assignors meeting to explain EDP issues

Jennings

8/7/2018

 Done

President to draft letter to Clubs and Referees explaining the EDP situation

Endler

8/7/2018

Done

Business Process Committee to continue fleshing out processes

Business Process Committee

Ongoing

ED to send contract list to Assignors for review and update

Miller

11/3/2018

Working

Cross reference Bill To in Arbiter to Quick Books for correction and update

Miller

11/10/2018

Working

Arbiter Cleanup  Referee’s Teams, Sites, Games

Assignors and Miller

Ongoing

New Welcome Message for Arbiter

Jennings

10/19/2018

Done

Status of D&O insurance through NASO

Miller

10/30/2018

Complete

Erik to send email to Mark Jennings outlining requirements for the Nominating Committee

Endler

11/30/2018

Complete

Kevin Garvey to send Word Copy of By Laws to BOD

Garvey

12/1/2018

Complete

BOD to respond to Kevin Garvey with By Laws changes

BOD

12/31/2018

Complete

Desiree to send P&L Statement to BOD

Ridgell

11/30/2018

Status

Open Invoice Report to BOD

Miller

Ongoing

Bethesda Tournaments – Lessons Learned

Lambert

Jennings

12/15/2018

?????

Assignors invoices due to Treasurer by 11/30 for all Fall Matches

Assignors

11/30/2018

??????

Assignor Payments for Fall due to Assignors

Ridgell

12/20/2018

??????

ED to add 2019 Tournaments to Web Site and Arbiter

Miller

2/28/1019

Partoa;

Motion to Adjourn was made by Bruce Cochrane     Seconded by Trey Krell   Motion carried unanimously

Meeting Adjourned at 10:15 PM

Next Meeting:  AGM – February 23, 2018